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Purchasing

Order it, receive what actually came, pay what you owe.

Purchase orders raised off your own reorder list, deliveries recorded exactly as they arrived, and a balance per supplier that stays current on its own.

Included from the Growth plan, 30 days free, no card.

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Six bottles short is six bottles shortThe line stays open until they arrive
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Purchase orders

Northside Branch · October 2026

New order
PO noSupplierStatusBalance
PO-0062Highland Beans TradingPartially paid₱5,020.00
PO-0063Pack & Go SupplyOrdered₱2,640.00
PO-0061Highland Beans TradingPaid₱0.00
PO-0060Dairyfresh ManilaPaid₱0.00

Payables sorted by what is left on the order, not by what was ordered.

Receiving moves the stockStraight onto the item's ledger

Record what arrived, exactly as it arrived.

Ordered and received are two columns. A short delivery is recorded as one, the line stays open for the rest, and the stock that did turn up is the stock you have.

What it covers

From the reorder list to the payment.

The same shape as the sales side, pointed the other way.

Raising it

Purchase orders

  • Raised from the reorder list with the supplier, quantity and last cost already on the line
  • Your branch's own numbering, and the expected date off the supplier's terms
  • Each line can carry its own expense account, so the books know what kind of spend this was
Taking it in

Receiving

  • Ordered and received are two columns. Short is recorded as short and the line stays open
  • Lot code and expiry captured as the goods come in, for the items that need them
  • Receiving is what moves the stock: the quantities land on the item's ledger with this order as the reason
  • Close a line short with a reason when the rest is never coming
Paying it

Payments

  • Each payment carries a voucher number, method and reference
  • Part payment is a state, and the balance is what payables is sorted by
  • Due dates come off the terms, so what is owed next week is a figure rather than a drawer of delivery receipts
Who you buy from

Suppliers

  • Orders, deliveries and payments hang off the supplier, with what you owe them on the record
  • Their terms and address, applied to the next order without anybody remembering
  • Set as an item's preferred supplier and the reorder list addresses itself

See the product

One order, from the reorder list to what you still owe.

Four screens from the real thing, and you can tap them. This is the same ₱13,020.00 the Inventory page selects, arriving six bottles short.

Purchase order PO-0062 to Highland Beans Trading, ordered 10/01/2026, expected 10/06/2026, terms Net 30, status Ordered. Two lines: CF-001 cafe blend 1kg, 24 kg at ₱385.00, ₱9,240.00; SY-330 syrup 750ml, 18 each at ₱210.00, ₱3,780.00. Total ₱13,020.00, nothing paid, balance ₱13,020.00. A Receive goods button sits in the header.

Step 1 of 4

Raised from the reorder list, not from a blank form.

The two lines under their reorder point on the Inventory side came across with their supplier, their quantity and their last cost already on them. Nobody retyped a SKU.

Terms come off the supplier, so the expected date and what you owe when are set by the relationship rather than by a guess.

Tap the marked spots on the screen, or move through the steps above with the arrow keys.

Sample branch, supplier and figures, invented for this page. Your own would be on the screen within the first thirty minutes.

See it order your own stock

Thirty minutes, your suppliers and your terms.

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